# Manage departments

As a Supervisor, you can set up departments (e.g.Sales, Technical, Billing) and group your agents accordingly. When engaging with a customer, agents can transfer the chat to a specific department or agent within a department based on the expertise the customer requires. 

## Add new department

1. From the [*Chat Desk Dashboard*](https://guides.clickatell.com/chat-desk/chat-desk-dashboard/dashboard)*,* click *Departments Management.*  

![](https://content.gitbook.com/content/AeMbivaErQPM4rXdM6fm/blobs/99Gm3t7OdkWo2lmYN2JQ/image.png)

2. Click *Add new department*. 

![](https://content.gitbook.com/content/AeMbivaErQPM4rXdM6fm/blobs/gr17qMH6aKZiaSrMUqVs/image.png)

3. Provide a name and description for the new department.
4. From the list of agents, select who must form part of this department. 
   * An agent can belong to more than one department.
5. Click *Create* to save and add the department to the [*Departments Management*](#manage-departments) view.

{% hint style="info" %}
Under Chat Desk [*Preferences* ](https://guides.clickatell.com/chat-desk/chat-desk-dashboard/settings/chat-desk)you can set the departments that should serve as the first line of contact. All incoming chats will be routed there first.
{% endhint %}

![](https://content.gitbook.com/content/AeMbivaErQPM4rXdM6fm/blobs/bIyyyuavhPUHA2Bxsi5l/image.png)

## Manage departments

All your departments are shown on the *Departments Management* screen. 

![](https://content.gitbook.com/content/AeMbivaErQPM4rXdM6fm/blobs/IbBAWl4cXYO2khG7s82h/image.png)

The icons in each block indicate the total number of agents in the department and how many agents are currently online (green dot) and offline (red dot). When hovering over each icon, the names of the agents are shown.

![](https://content.gitbook.com/content/AeMbivaErQPM4rXdM6fm/blobs/Rhjw7qBQ0RPpn0eIHZVh/image.png)

#### **Edit or delete a department**

1. Click on the three dots in the top right corner.
2. Select *Manage department* or *Delete department*.

![](https://content.gitbook.com/content/AeMbivaErQPM4rXdM6fm/blobs/pEvQtGlNBIyXu6i5DQB2/image.png)

3. *Manage department* opens a pop-up where you can edit the department's name and description, and add/remove agents to/from the department. 
4. Click *Save*.

![](https://content.gitbook.com/content/AeMbivaErQPM4rXdM6fm/blobs/vh1OMLaz4pFFHbEAe59b/image.png)